Document type

Legal deadline

GSLINES retention deadline

Commercial bookkeeping (art. 40.º, no. 1 e 2, of Portuguese Commercial Code)

10 years

10 years

Accounting records and respective supporting documents (art. 19.º, no. 1, of Decree-Law no. 28/2019, 15 February)

10 years

10 years

Records and respective supporting documents for VAT purposes (art. 52.º, no. 1, of VAT Code and art. 19.º, no. 1, of Decree-Law no. 28/2019, 15 February)

10 years

10 years

Contracts in general and related documentation (art. 309.º of Civil Code)

N/A

20 years after contracts termination

Workers’ case (art. 52.º of Law no. 107/2009, 14 September)

N/A

5 years after termination of employment contract

Workers’ photographs

N/A

Until contract termination

Occupational accidents (art. 16.º, no. 1, of the Uniform Policy on Industrial Accidents Insurance for Employees)

5 years

5 years after termination of employment contract

Record of attendance and working time (art. 202.º of Labour Code and art. 52.º of Law no. 107/2009, 14 Semptember)

5 years

5 years after termination of employment contract

Work map (art. 231.º, no. 8, of  theLabour Code)

5 years

5 years after termination of employment contract

Recruitment Process Records (art. 32.º, no. 1, of Labour Code)

5 years

5 years

CVs and other associated documentation

N/A

2 years

Social Security Contributions (art. 187.º, no. 1 of Code of Contributory Schemes of the Social Security Welfare System)

5 years

5 years

Occupational Health Records (Deliberation no. 41/2006 of NCDP, frequent question no. 24/2013 of DGS (Directorate General of Health), art. 46 da Law no. 102/2009, de 10 September)

5 years

40 years

5 years after employment termination

40 years for workers performing activities with risk to genetic heritage

Biometric data for employee access control (Principles on the use of Biometric Data for Access Control and Attendance – NCDP, art. 18, no. 3 of the Labour Code)

Until the employee is transferred to another workplace or the employment contract is terminated

Until the employee is transferred to another workplace or the employment contract is terminated

Video surveillance

30 days

30 days

Customer registry

N/A

As defined by the subcontractor agreement

External access registration data (visits)

N/A

1 year

Suppliers’ Data

N/A

1 year after contract termination

Money laundering prevention (art. 51.º of Law no. 83/2017, 18 May)

7 years

7 years

Complaints management (no. 3 of art. 5.º- A of Decree-Law no. 74/2017, 21 June)

3 years

3 years

Applicants database management

N/A

1 year

Unsolicited applications

N/A

1 year

Withdrawal Interviews

N/A

1 year

Employees selection (art. 99.º of IRS Code, art. 337.º of Labour Code, art. 52.º of Law no. 107/2009, 14 de September).

5 years

5 years

Quotes/budgets request

N/A

6 months

Maritime Transport Agreement (art. 52.º, no.1, of VAT Code and art. 19.º, no. 1, of Decree-Law no. 28/2019, 15 February)

10 years

10 years

Personal and Household Goods Declaration – Car Shipping (Private) (art. 52.º, no. 1, of VAT Code and art. 19.º, no. 1, of Decree-Law no. 28/2019, 15 February)

10 years

10 years

Cargo manifest (art. 52.º, no. 1, of VAT Code and art. 19.º, no. 1, do Decree-Law no. 28/2019, 15 February)

10 years

10 years

SEF authorisation for access to the international port area

N/A

1 week after delivery at SEF

APRAM authorization to access the national ports area

N/A

1 week after delivery at APRAM

Crew and passenger list (artigo 19.º, no. 2 of Decree-Law no. 158/2019, 22 October)

5 years after registration cancellation in JUL, or after collection of data

5 years after registration cancellation in JUL, or after collection of data

10 years in historical file after database elimination

10 years in historical file after database elimination

Status of cargo to owners

N/A

5 years